Administrative Coordinator

Job Description

Perform a variety of duties and functions to support the Facilities Department. This position covers multiple job functions that support managers, as well as, client managers.

Enter all incoming work order requests (via email, phone, text, etc.) and delegate them to correct technicians using a CMMS System

Maintain email distribution list for department be able to answer or forward email to correct person/department

Develop a good relationship with the client and maintain client confidence through effective communication, open rapport and a solid record of delivery on commitments

Maintain/update all employee files

Maintain/update all safety records

Maintain/update on-site financial records (i.e., data entry of all costs accrued by C&W including credit card receipts and POs opened for work performed or good purchased)

Maintain a good relationship with vendors

Assist with the setup of a variety of on-site meetings/events

Must be able to work with other departments in the building

Maintain discreetness in regards to any financial information or any employee information

Ability to follow all safety protocols in place on-site

Provide monthly KPIs (Key Performance Indicators) to C&W and to client

Track/update PTO/Vacation time taken

Provide any needed support to managers, as well as, the client managers

Perform all other tasks as assigned by managers, to meet the needs of the client

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ~~~ .

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Skills and Requirements

High School graduate, GED, or equivalent experience

Minimum of 2-3 years demonstrated experience in administrative work

Advanced computer skills (Word, Excel, Power Point, Outlook)

V-Look ups

Basic Formulas

Advanced tech skills (use of smart phone, laptop, etc.)

Working knowledge/understanding of CMMS systems

Must be able to multi-task and work with numerous interruptions

Must be able to understand and follow written and verbal instructions

Must be able to work with a variety of managerial styles

Must pass a criminal background check

Ability to sit for long periods of time

Ability to work in an environment with exposure to occasional loud noises Prism reporting tool experience

Advanced excel experience

Analytical experience within reporting tools

Worked in Facility operations/maintenance administration environment null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to ~~~.