Administrative Assistant

Description

Oversee all front desk activities, greet visitors to the site and notify staff of arrivals. Work with leader to ensure there is always coverage at the front desk. Answer Vericel's main phone line and direct callers to appropriate departments. Also includes addressing calls to Administrative Assistant's work cell phone. Collaborate with building safety and security staff to provide employees appropriate guidance or direct visitors upon arrival. Maintain the facility communications via monitors throughout the facility. Field emergency calls from within the site according to established protocols. Maintain parking pass validations in accordance with established protocols. Sort and distribute incoming mail or packages as needed. Manage and distribute supplies as needed. Support the SVP Operations with daily business requirements including scheduling meetings, managing calendars, booking travel arrangements or processing expense reports. Administer Wishlist Recognition program for the Operations team. Coordinate and distribute sitewide or large group food delivery to 64 Sidney. Support administrative requirements related to employee engagement events. Monitor and respond to Front Desk email requests, prioritizing work under the guidance of the SVP Operations. Support new hires during the Onboarding process by greeting them on their first day, providing guidance and needed resources such as office nameplate, mailbox, security badge, copy of Corporate Directory, and other necessary office supplies. Schedule meetings, track responses; coordinate audio-visual and technology requirements, order catering services, etc., as needed. Other administrative responsibilities as required.

Skills

excel, powerpoint, Administrative support, Customer service, Administrative assistance, front desk, concur, expense management

Top Skills Details

excel,powerpoint,Administrative support,Customer service,Administrative assistance,front desk

Additional Skills & Qualifications:

College degree preferred plus 1+ years of administrative experience OR High school diploma plus 4+ years of administrative experience. Experience with Microsoft Office 365. Excellent customer service and written/verbal communication skills. Experience in a professional office environment. Demonstrated use of discretion, professionalism and courtesy.

Experience Level

Intermediate Level

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ~~~ (~~~) for other accommodation options.